PH&PMC Minutes June 2019
by The Clerk | posted in: Agendas & Minutes | 0
BRERETON AND RAVENHILL PARISH COUNCIL

Minutes of a meeting of the Parish Hall and Property Management Committee held at the Parish Hall, Ravenhill Park, Brereton, on Wednesday, 5th June 2019.

Present

Councillors R Easton [Chairman], K Ansell, Mrs DM Easton, Mrs G Harvey, JC Harvey and

DR Johnson.

Apologies for absence were received from Councillors Mrs P Ansell and Ms L Bolas.

Mr PG Davies [Parish Clerk] was also present.

DECLARATIONS OF INTEREST

No declarations of interest were given at the commencement of the meeting.

MINUTES

RESOLVED

That the minutes of the meeting held on 15th May 2019, be approved and signed as a correct record.

PARISH HALL – PROGRESS REPORT

Hire Fee Income – Update

The Committee noted details of hire fee income for the month of May 2019 as compared with the same period the previous year.

Hire Fees – Annual Review

RESOLVED

That the hire fees remain unchanged for the period from September 2019 to September 2020.

Hot Water Taps in Toilets

The Committee noted that there had been occasions when the hot water taps had not been properly turned off, resulting in increased charges for the Parish Council.

The Chairman undertook to obtain prices for ‘sensor taps’, using funds from the Energy Initiative budget.

Purchase of Drop Mats for Karate

The Clerk reported that the purchase of eight drop mats for use by Karate and other such hirers would cost £80.00. These mats would enable the clubs to undertake gradings at the Parish Hall rather than at another facility.

RESOLVED

That the Clerk arrange to purchase the mats.
That the mats be added to the property portfolio of the Parish Council.

Improvements – Repairs to the Parish Hall

The Committee placed on record its thanks to both the Chairman and Councillor J Harvey for carrying out maintenance repairs at the Parish Hall.

CCTV

The Clerk undertook to ascertain the cost of providing one more camera and a bigger unit for the hard drive and report back to the next meeting.

The Chairman kindly agreed to source a sign warning users of the tennis court that the facility was subject to CCTV surveillance.

ALLOTMENTS

Vacant Allotments

RESOLVED

That a site visit be held on 8th June, 2019, at 4.00 pm to view the state of the two vacent allotments.

Security Lighting

RESOLVED

That the Chairman arrange to purchase three additional security lights for use on the allotment site.

Use of Facility by Local Children

Mr J Cusack, who was present at the meeting, outlined proposals for children from a local school to use the facilities at the allotments for educational/leisure purposes.

Mr Cusack was asked to obtain more information on the number of children involved and the teacher/student ratio and report back thereon.

Bee Hives

The Chairman welcomed Mr Alex Jackson to the meeting. Alex was a member of the British Bee Keeping Association and he outlined proposals for the provision of bee hive[s] on the allotment site.

RESOLVED

That subject to Mr Jackson providing the Clerk with papers relating to the Association, permission be given for the provision of bee hive[s] on the allotment site.

BUS SHELTERS

The Chairman welcomed Karen Mann to the meeting. Mark Keeling, who had been invited to attend the meeting, was not present.

The Committee noted that the County Council had indicated a willingness to relinquish and remove the bus stops currently within their ownership. This would then facilitate the provision of new shelters, with funds provided by Brereton Million.

RESOLVED

That before making a final decision on whether to accept ownership of these new shelters and thereafter responsibility for maintenance, Brereton Million be asked to report back to the next meeting on what funds could be made available to the Parish Council for this purpose.

OVERGROWN HEDGE – SYCAMORE CRESCENT

RESOLVED

That the Clerk write to the occupier of a property in Sycamore Road requesting that the hedge within the property, but overhanging an adjacent walkway, be cut back to facilitate better pedestrian access.

FINANCE REPORT

The Report of the Clerk showing the income and expenditure for the Parish Hall as at 15th May 2019, was received and noted.

DATE AND TIME OF NEXT MEETING

RESOLVED

That the next meeting be held on 17th July 2019, at 7.30 p.m.

______________________

[Chairman]