BRERETON AND RAVENHILL PARISH COUNCIL
Minutes of a meeting of the Parish Hall Management Committee held at the Parish Hall, Ravenhill
Park, Brereton, on Wednesday, 7th June 2017.
Present
Councillors R Easton [Chairman], K Ansell, Miss IJ Brown, Mrs DM Easton and Mrs G Harvey.
Apologies for absence were received from Councillors Mrs P Ansell, H Farnath, Miss C Harvey,
GN Molineux and Mrs HJ Southwell.
Mr PG Davies [Parish Clerk] was also present.
1. DECLARATIONS OF INTEREST
No declarations of interest were given at the commencement of the meeting.
2. MINUTES
RESOLVED
That the minutes of the meeting held on 3rd May 2017, be approved and signed as a correct
record.
3. TELEPHONE AND INTERNET PROVISION
The Clerk reported that the broadband service had been finally installed and was operating
successfully.
4. SOUTH STAFFORDSHIRE WATER – BUSINESS
The Clerk reported details of correspondence with this Company enquiring as to the costs of
different types of tariff available. The Company had themselves switched the Parish
Council’s account without any authorisation and when asked to explain their actions, had
failed to respond to correspondence from the Clerk.
The Committee noted that the Company had finally recognised their mistakes and had
offered to pay the Parish Council £60.00 in compensation.
RESOLVED
1. That the offer of compensation be accepted.
2. That the Clerk update the Committee at its next meeting on the costs of the different
types of tariffs available.
5. CANNOCK WOOD PARISH COUNCIL – CHRISTMAS TREE AND LIGHTS
The Committee noted that Lightpower had agreed to arrange for the installation and testing
of lights for Cannock Wood Parish Council.
Further information on the precise requirements of the work was now awaited from the Clerk
of that Parish Council. When this was received, it would be passed onto the contractor
carrying out the work.

6. PARISH HALL – PROGRESS REPORT

Hire Fee Income – Update

The Committee noted details of hire fee income as follows:-
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May 2016 May 2017
£ £
Regular Business 1,163.74 1,032.15
Extra Business 283.80 97.80
_______ _______
1,447.54 1,129.95
_______ _______

Consolidation and Enhancement of Business

RESOLVED
That this matter be deferred for consideration at the next meeting.
Review of Hire Fees

The Committee reviewed the hire fees for the Parish Hall.
RESOLVED
1. That the fee charged for the use of the bar be increased to £25.00 and that this be
subject to further review in six months time.
2. That subject to [a] above, all other hire fees for the use of the Parish Hall remain
unchanged for the next twelve months.
Tables on Grassed Area at Front of the Parish Hall
The Committee considered the possibility of moving the tables situated on the grassed area
at the front of the Parish Hall.
RESOLVED
1. That one of the tables be re-located at the Newman Grove allotments.

2. That a decision on what should be done with the one remaining table be deferred to
the next meeting.
Caretaker – Change to Work Rota
The Clerk reported on a possible change to the work rota for the Caretaker.
RESOLVED
1. That the Clerk arrange to open and close for hirers every alternate Saturday.
2. That a rota of Councillors be formed to open and close the Parish Hall for any hirings
on Tuesday and Wednesday evenings between 5.45 and 7.45 pm.

3. That these new arrangements be introduced for a trial period of six months with
effect from 1st August 2017.
Locking and Securing Parish Hall
The Clerk reminded Members that if any requests were made to them to lock and secure the
Parish Hall, it was important that he was informed as soon as possible.

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7. REPLACEMENT PADLOCKS FOR NEWMAN GROVE ALLOTMENTS
RESOLVED
That the Clerk arrange to order padlocks for use by the allotment holders at Newman Grove.
8. FINANCE REPORT
The report of the Clerk, showing the financial position in respect of the Parish Hall as at
31st May 2017, was submitted for information and noted.
9. CEMEX CREDIT ACCOUNT
The Clerk reported that he had been asked by the Chairman to open a credit account with
Cemex for the supply of aggregates and other materials for use in the parish.
RESOLVED
That the action taken be approved and confirmed.
10. DATE AND TIME OF NEXT MEETING
RESOLVED
That the next meeting be held on 19th July 2017, at 7.30 p.m.