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HALL MANAGEMENT COMMUNITY ENGAGEMENT COMMITTEE MEETING
MATTERS ARISING
from: 2nd November Meeting
Due to the fact that the December HMCE meeting had to be cancelled, I have précised the Matters Arising from the November meeting. It is anticipated that as the agenda for the January meeting may be extensive, it would be sensible to try and deal with the outstanding matters arising, PRIOR to the meeting.
If you have actioned anything below, please reply and then I can circulate all actions taken/outcomes prior to the next meeting with the Agenda, which will save you time in January.
HALL MANAGEMENT 1. Review rates for different groups – update A working group has been set up to review the rates and will meet on Wednesday 8th November 2023 6pm. 2. Heating JS to look at the timer. Awaiting the latest bill with the new energy company to review the rates. 3. Roof job update Awaiting a start date from the company 4. Solar panels/update CD explained that an EPC is a must if you rent or hire out a building. We need to know if this is our responsibility or CCDC. We need a copy of the lease of the Parish hall. XX to explore the copy of the lease from CCDC. 5. Climate Energy Fund A quote for the taps and EPC fund has been obtained and CD will use these to apply. 6. Water pressure, toilets, taps update JS to explore the water pressure with Severn Trent as a starter place. DB and AC will lead a working group with JS to replace the men’s urinal and eco toilet flushes. 7. New Year Event Fayre – working group CD will start a google form for all businesses to collate their information and register their interest in the New Year. 8. Decorating the hall 3 Quotes to be obtained including hall way, conference room and main room and toilets. Together and the main room separately. Finance Report Point for Clarity: At present the hiring of the hall has grossed over £8000 which has been deposited. It is not a PH fund. It is the PC who will make the decisions as to how much it delegates, to which committee/working group and for what purposes. This will be clearly laid out in The Terms of Reference of each committee/working group and scrutinised by the Finance Committee.
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COMMUNITY ENGAGEMENT 9. Christmas Lights- working group update 10. Payment was due for installation of 4 power supplies, £1xxx.xx 11. Allotment update KT has taken the lead on the allotments, many were used to paying cash for the allotments and he wanted clarification. KT is exploring the land boundaries and will update at the next meeting. 12. Community Events BM Community grant for small community events update. Brereton Million asked if both groups could meet to discuss. 13. Indoor Car boot A working group has now been set up for the community events: SM, CD, DB, AC, RT, KP. A date will be set for this outside the meeting. 14. Bus Shelters on used bus route Suggestion to use as advertised boards or removal. SM to look into quotes for signage and notice boards to go inside. *(see below) A. “A full vote to replace all notice boards as they are in very poor condition – SM to add this to the quote with the bus stops. B. A review took place of the public posts on social media and a vote took place to sell the hedge cutter, tractor and any other attachments, scissor lift and digger.”  I’m sorry but I need to make you aware that: A. This doesn’t fall within the remit of this committee, as per the present Terms of Reference. B. This is information relayed from the Full Council Meeting as it also does not fall within the remit.
As you can appreciate, Terms of Reference, Delegated Budgets and Earmarked Funding are important. Scrutiny and recommendations by the Finance Committee to the Full Council are also vital to ensure good governance.
DATE OF NEXT MEETING
Thursday 4th January 2024 7.30pm