BRERETON AND RAVENHILL PARISH COUNCIL
DISTRICT OF CANNOCK CHASE COUNTY OF STAFFORDSHIRE
Minutes of the
EXTRA-ORDINARY FULL COUNCIL MEETING
To be held at: the Parish Hall, Ravenhill Park, Brereton, Rugeley. WS15 1DU
Thursday 1st February 8.10pm – 9.30pm
WELCOME
Cllrs Present: S Merriman (SM) (Chair), C Davies (CD)(Vice Chair), M Blackham (MB), R Hall-Davies (RHD), K Paul (KP), D Blocksidge (DB), , C Boulton (CB), R Hall (RH), K Theobald (KT), C. Harris (CH) joined via Zoom. A Cowdell (AC),
APOLOGIES
Cllrs Absent: apologies were received from, J Gascoigne (JG), and J Johnson (JJ) which were accepted.
Apologises received from J Smith (JS)(Caretaker), L. Featherstone (LF)(RFO)
In Attendance: PR Whibley (Clerk)
1. SCHEME OF DELEGATION
The meeting began with an overview of the how the numerous responsibilities of the parish council could be organised. The responsibilities were put into areas covering similar issues. After long and exhausting discussions on individual aspects and the need for named leadership roles in various areas the following was agreed.
1.1. Resolved: That the clerk would send re-edited Terms of Reference for all the Committees and two of the Working Groups based on the members decisions at this meeting.
1.2. Resolved: That the updated Standing Orders and Financial Regulations would be presented for approval at the next Full Council Meeting.
1.3. Resolved: That all the members would approve and sign the new Code Conduct at the next Full Council Meeting.
1.4. Resolved: That Leaders be appointed to lead on for specific overall duties.
1.5. Resolved: That members would discuss, choose, and be selected to sit on various committees and working groups.
1.6. Resolved: That the Planning Committee members would devote time prior to the open committee meetings to discuss, investigate (including site visits) to form a balanced viewpoint in readiness to effectively respond to each application.
1.7. Resolved: That the Staffing Committee create a schedule for monitoring the work of their staff and the training requirements of both staff and members.
1.8. Resolved: That training for the Finance Committee is needed.
Minutes Approved by Chair / Acting Chair : ………………………… Date: …………………… 15.02.24
1.9. Resolved: That the timetabling of certain Committee meetings are scheduled for the same evening but remain separate.
1.10. Resolved: That (if needed) all Planning meetings start one hour before Full Council meetings.
1.11. Resolved That the Community Engagement and Neighbourhood Committees join and begin 30 minutes before the Full Council meetings.
1.12. Resolved: That Full Council meetings take place on the third Thursday of every month.
1.13. Resolved: That the Parish Hall and Finance Committee meetings are scheduled for the same evening but remain separate.
1.14. Resolved: That the Parish Hall Committee meetings begin 30 minutes before the Finance Committee meetings.
1.15. Resolved: That Parish Hall and Finance Committee meetings take place on the first Thursday of every month.
Meeting closed at 9.35pm
THE NEXT FULL COUNCIL MEETING IS ON FEBRUARY 15TH 6.30pm.