BRERETON AND RAVENHILL PARISH COUNCIL
DISTRICT OF CANNOCK CHASE COUNTY OF STAFFORDSHIRE
Agenda
FULL COUNCIL
To be held at: the Parish Hall, Ravenhill Park, Brereton, Rugeley. WS15 1DU
Thursday 6th June 8.00pm – 9.30pm
WELCOME
Members Present:
M Blackham (MB)(Chair),
S Merriman (SM),
K Theobald (KT),
C Boulton (CB),
C Davies (CD),
C. Harris (CH),
K Paul (KP),
R Hall (RH),
J Gascoigne (JG)(V-Chair),
A Cowdell (AC),
D Blocksidge (DB),
J Johnson (JJ)
R Hall-Davies (RHD),
APOLOGIES
Members Absent:
In Attendance:
51. DECLARATIONS OF INTEREST IN ANY ITEMS ON THE AGENDA
52. FORMAL ANNOUNCEMENTS BY THE CHAIR / CLERK
Assets and Insurance (see item 58)
53. PUBLIC PARTICIPATION
54. AGREEING THE MINUTES FROM THE PREVIOUS MAY MEETINGS (both attached)
To approve and sign off the minutes of Full Council and Annual Council meetings held on Thursday 16th May 2024.
55. MATTERS ARISING FROM PREVIOUS MEETING
12.3.1. The three councillors not present will be asked to sign the Code of Conduct at the next opportunity or at the next meeting. One member still outstanding.
11.1a.That the clerk inform any members who have not completed the envelope exercise to do so, as soon as possible. 3 members and 1 staff need to complete.
 44.1. That the surplus should be split between the three groups equally (Brownies, Drama and Bowls) as a donation for their help but not exceeding the maximum. See item 43. FAR Meeting
 44.2. That the amount and details of the donations for each group be given to the RFO for filing. See item 43. FAR Meeting
44.3. That the RFO be instructed to pay the remaining/outstanding invoices on his return to work.
1. Annual subscription to SPCA and NALC £717.00
2. RFO training course £ 36.00
Completed
20.2 & 10.1. Are to be dealt with by the chair in the item 58 during this meeting. To be completed.
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Minutes Approved by Chair / Acting Chair : …………………………… Date: ……………………………
56. REPORTS FROM ANNUAL COUNCIL/COMMITTEES / WORKING GROUP MEETINGS
56.0. Annual Parish Full Council:
 56.0.1. It was agreed that all previous Committees (except Planning and Finance) would become Working Groups with exactly the same members and exactly the same remit and oversight.
56.0.1. A Working Groups Policy document is needed. Clerk to begin.
 56.0.2. Each committee will have their own guidelines set out by the council.
56.0.2 Clerk to present these two guidelines at next Full Council meeting.
 56.0.3 Liaison with the CCDC and keeping up-to-date with developments.
 56.0.4. Updated Media Policy required.
56.0.4 Clerk to present a draft Media Policy at next Full Council meeting.
56.1. Full Council:
The 9 financial recommendations from the previous meeting were agreed and recommended to be actioned. (see attached)
56.2. Finance Asset & Risk Committee:
Both the Bank Reconciliation and Invoices/Payments will be presented by the RFO during the meeting held in the third week of the month.
56.3. Planning Committee
Support given to an erection of a single storey side extension at 60 Springhill Terrace, Rugeley, Staffordshire, WS15 1BU
 56.4. (Parish Hall Management C) Lead: ______________________________
 To approve and sign off the minutes of the Parish Hall Management Committee meeting held on Thursday 2nd May 2024. (attached)
Matters under discussion by the WG:
1. PAT testing of electrical items in the Hall.
2. Help for Hero’s (MB)
3. Vandalism / CCTV
4. Car Park
5. Website volunteers
6. Helping volunteers get onto a Driving Scheme for a mini-bus
 56.5. (Community Engagement C) Lead: _______________________________
 To approve and sign off the minutes of the Community Engagement Committee meeting held on Thursday 16th May 2024. (attached)
Matters under discussion by the WG:
1. Taking responsibility for the Lantern Parade.
2. Liaison with PHM to take responsibility for elements of Strategic development 6.
3. JS to update the noticeboards.
4. Investigate the possibility of a monthly evening Drop-In session.
5. Website Links
 56.6. (Staffing C) Lead:____________________________________________
37.5.1. Ideas for role and Job Description of Handyman role. (to be actioned)
37.5.1. That a working group of SM,DB and JG agreed to work on a draft job description and present it to a future Full Council meeting.
48.5.1. Strategic Development Grids 2 and 10 (to be actioned)
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Minutes Approved by Chair / Acting Chair : …………………………… Date: ……………………………
 48.5.2. That the draft Staff Training Request form be presented to the next Full Council meeting for approval. (see attached)
 56.7. Policies, Practice & Procedures WG Lead: ____________________________________
48.6.1. That at the next Full Council meeting a Working Group will be formed to begin the review process of the Risk Policy. This has begun by the FAR committee. Financial section 1-23.
48.6.2.That the clerk would produce aide memoir to help FAR and RFO to adapt the guidelines to this parish council needs. To be presented at a future FAR meeting.
48.6.3.That the clerk would produce an aide memoir to help the council to adapt their Standing Orders to this parish council needs. In progress.
48.6.4. That the clerks’ drafts of the Community Grant Awarding Policy and the Community Grant Application Form be presented to the next Full Council meeting for approval. (see item 59)
 56.8. Neighbourhood WG Lead: ______________________________________________
 56.9. Speed Calming WG Lead: ________________________________________________
 56.10. Heritage WG Lead: _____________________________________________________
 56.11. Drop-In WG Lead: ________________________________________________________
57. DONATIONS
Discussed during the FAR Committee meeting (see 55 above) Recommendation
58. ASSETS AND INSURANCE
Chair to explain during opening remarks.
59. GRANTS (see attached Policy and Application Form) see above 48.6.4.
60. STRATEGIC DEVELOPMENT 1 (not attached: reason)
It was decided that this FC development would not be actioned till at least January 2025.
61. STRATEGIC PLANS 2024-2026 (To be calendared)
62. ADVERTISING FOR A CLERK
63. DATE OF NEXT COUNCIL MEETING:
Thursday 20th June 2024 in the Parish Hall Meeting Room at 8.00pm
PRWhibley
Clerk