BRERETON AND RAVENHILL PARISH COUNCIL
DISTRICT OF CANNOCK CHASE COUNTY OF STAFFORDSHIRE
Agenda
FULL COUNCIL
To be held at: the Parish Hall, Ravenhill Park, Brereton, Rugeley. WS15 1DU
Thursday 19th September 8.00pm – 9.30pm
WELCOME
Members Present:
M Blackham (MB)(Chair),
S Merriman (SM),
C Davies (CD),
J Johnson (JJ)
D Blocksidge (DB),
K Paul (KP),
A Cowdell (AC),
J Gascoigne (JG)(V-Chair),
R Hall (RH),
C. Harris (CH),
R Hall-Davies (RHD),
K Theobald (KT),
C Boulton (CB),
APOLOGIES:
In Attendance:
108. DECLARATIONS OF INTEREST IN ANY ITEMS ON THE AGENDA
109. FORMAL ANNOUNCEMENTS BY THE CHAIR / CLERK
 Mobile phones off/silent
 Café hygiene standards award
 Official introduction of our new Clerk/RFO
 Preventing sexual Harassment [new legislation (s40A Equality Act 2010)] (attached)
 Ability to film proceedings
110. PUBLIC PARTICIPATION
111. AGREEING THE MINUTES FROM THE PREVIOUS MEETING (attached)
To approve and sign off the minutes of Full Council meeting held on Thursday 5th September 2024.
112. MATTERS ARISING FROM PREVIOUS MEETING
97.1. That the ex-clerk would produce a draft Data Protection Policy to be presented at the next meeting. Completed (see 114.1)
74.1. That MB would contact Festive Lighting again to discuss the issue of missing lights. (see 113.7)
101.7.1. That MB would contact the previous council chair and arrange an urgent meeting with the CCDC solicitor concerning the Green. (see 113.7)
101.9.1. That the clerk would place both the Heritage ‘Draft discussion proposals’ items for discussion at the next meeting. Completed (see 113.9)
101.9.2. That the clerk would place the progress on framing the Linen Map (Council Asset) item for discussion at the next meeting. Completed (see 113.9)
102.1. That LF would contact the company and get a definite quote on a music licence for the hall. To be presented at the next meeting for approval. (FARc Meeting) (113.1)
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102.2. That the resolution of these issues will be addressed/adjusted into the updating of the Risk Management & Assessment Policy. (FARc Meeting)(113.1)
103.3.1. That a Lone Working Policy was needed. Clerk to place on the agenda. Completed. (see 114)
103.4.1. That SM would present a new BRPC draft Communication and Social Media policy for approval at the next meeting. (FARc Meeting)(113.1)
103.5.1. That the clerk would upload the Equality & Diversity policy and place it on the website. Completed
104.1. That the clerk organise the advertising of the available grant on the website. The clerk has contacted our website engineer with the wording to be uploaded. Completed and live 09.09.24.
104.2. That the Community Engagement Working Group would organise a minuted meeting in the first week of October to discuss the Grant2 Applications. To deliver a report of their discussions and recommendations to the Full Council meeting on October 19th. (see 113.4)
113. REPORTS FROM COMMITTEES / WORKING GROUP MEETINGS
113.1. Finance Asset & Risk Committee:
Possible proposals from FARc for approval:
 BRPC Communication & Social Media Policy
 BRPC Risk Assessment. Section 54: Café (attached)
 BRPC Food Safety Management System Policy
 BRPC Financial Regulations
 BRPC Investment Strategy & Policy (attached)
 Music Licence
Financials:
 Bank Reconciliation
 Income .v. Invoices
113.2. Planning Committee
113.3. Parish Hall Management WG
113.4. Community Engagement WG
 Grants 2: Organisation of minuted Meeting first week in October.
113.5. Staffing WG
 Handyman Position update
 Clerk/RFO update (see 109)
113.6. Policies, Practice & Procedures WG
113.7. Neighbourhood WG
 Village Green Application (CD/MB)
 Allotments and Footpaths concerns (KT) (2 attached)
 Festive Lights (MB)
113.8. Speed Calming WG
113.9. Heritage WG
 Ginnie Wagons Trail (CH)
 Canalside Project (CH)
 The Linen Map (RHD)
113.10. Drop-In WG
113.11. Police Report
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114. POLICIES
 BRPC Draft Data Protection Policy (attached)
 Lone Working Policy
115. DISTRICT NEWS (CB)
116. PARISH COUNCIL DIARY
 Agree calendar of meetings for next year.
 Arrange Quarterly non-signatory checking of the financials.
 Send a letter to re-employ our Internal Auditors.
 Arrange the annual staff reviews
117. DATE OF NEXT COUNCIL MEETING:
* Thursday 17th October 2024 at 8.00pm – 9.30pm.*
(REMINDER: The meeting on the 3rd October has been amalgamated with the Finance Asset & Risk committee meeting for the first progress review on the 10 Strategic Developments. 7.30pm – 9.30pm)
PRWhibley
Clerk