Full Council Meeting
Agenda
BRERETON AND RAVENHILL PARISH COUNCIL
DISTRICT OF CANNOCK CHASE COUNTY OF STAFFORDSHIRE
Agenda
FULL COUNCIL
To be held at: the Parish Hall, Ravenhill Park, Brereton, Rugeley. WS15 1DU
Thursday 16th May 7.25 pm – 8.10pm
WELCOME
Members Present:
M Blackham (MB)(Chair),
S Merriman (SM),
K Theobald (KT),
J Johnson (JJ),
C Davies (CD),
C. Harris (CH),
K Paul (KP),
R Hall (RH),
A Cowdell (AC),
D Blocksidge (DB),
J Gascoigne (JG)(V-Chair),
R Hall-Davies (RHD),
C Boulton (CB),
APOLOGIES
Members Absent:
In Attendance:
43. DECLARATIONS OF INTEREST IN ANY ITEMS ON THE AGENDA
44. FORMAL ANNOUNCEMENTS BY THE CHAIR / CLERK
Chair:
37.2.1 Table Top Sale RH/KT.
Parish Assembly
Clerk:
Invoices and the RFO.
45. PUBLIC PARTICIPATION
46. AGREEING THE MINUTES FROM THE PREVIOUS MEETING
To approve and sign off the minutes of Full Council meeting held on Thursday 18th April 2024.
47. MATTERS ARISING FROM PREVIOUS MEETING
12.3.1. The three councillors not present will be asked to sign the Code of Conduct at the next opportunity or at the next meeting. One member still outstanding.
11.1a.That the clerk inform any members who have not completed the envelope exercise to do so, as soon as possible. 5 members and 2 staff need to complete.
11.1b.That all members and staff should have a dedicated ‘work only’ email and council related messaging must be conducted using these. JG will ensure that LF and JS are given a designated council email address. Completed.
41.1. That each committee/council have the Strategic Plan on their next agenda. Completed.
41.2. That each committee/council produce a proposal for FC showing how to deliver their designated elements of the Plan. In Progress
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Minutes Approved by Chair / Acting Chair : …………………………… Date: ……………………………
48. REPORTS FROM COMMITTEES / WORKING GROUPS
48.1. Finance Asset & Risk Committee:
May Minutes presented for approval (attached)
10. ASSET REGISTER
10.1c. That LF will add insurance values to the final agreed list. This must be completed ASAP but before a deadline of 31.05.24.
10.1c. That LF will present the final Asset Register list at the next Full Council meeting, ready for gathering the three insurance policy quotes prior to the expiry date of this year’s policy.
4. BUS SHELTERS
4.14b. That a request for £200 be submitted to the Full Council for initial repair work on the bus shelters.
19. CAFE
19.3a. That the FAR committee recommend to the Full Council that the Pyramid Profiles quote of £500 for a sliding kitchen window in the hall is their preferred option.
19.3a.1. That the FAR committee recommend to the Full Council that £250 is taken from allocated reserves to support a trial of the café.
30. INVOICES
30.1. That the FC would decide when/how to action this payment of £2948.24 to Festive Lighting.
32. STRATEGIC PLAN 2024-2026
32.1. That the FAR committee support a proposal that committees are given an advised budget.
32.2. That the FAR committee propose that each committee do not have delegated spending budgets but cost any proposed spending plans and bring them to the FC for approval.
33. GRANTS
33.1. That the FAR Committee recommend to the FC that the £500 in Grant Reserves be made available within this year’s Grant Allocation.
33.2. That SM will work with the clerk to produce the necessary documentation.
48.2. Parish Hall Management Committee:
May Minutes presented for approval (attached)
48.3. Community Engagement (Neighbourhood) Committee:
April Report delivered for approval.
48.4. Planning Committee:
Report delivered: on feedback from Parishioners Meeting. (07.05.24)
48.5. Staffing Committee:
37.5.1. Ideas for role and Job Description of Handyman role. (to be actioned)
48.5.1. Strategic Development Grids 2 and 9 (to be actioned)
Staff Training Request Form (to be actioned)
48.6. Policy, Practices & Procedures WG: (Reviews)
Risk Management & Assessment Policy MAY 2024
*Financial Regulations MAY 2024 *
*Standing Orders MAY 2024*
Community Grant Awarding Policy (to be actioned)
Community Grant Awarding Application Form (to be actioned)
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Minutes Approved by Chair / Acting Chair : …………………………… Date: ……………………………
49. STRATEGIC DEVELOPMENT 1 (attached) (postponed till next meeting)
50. DATE OF NEXT COUNCIL MEETING:
Thursday 20th June 2024 in the Parish Hall Meeting Room at 8.00pm
PRWhibley
Clerk BRPC