BRERETON AND RAVENHILL PARISH COUNCIL
DISTRICT OF CANNOCK CHASE COUNTY OF STAFFORDSHIRE
Minutes of the
PARISH HALL MANAGEMENT (PHM)
COMMITTEE MEETING
Held at: the Parish Hall, Ravenhill Park, Brereton, Rugeley. WS15 1DU
Thursday 2nd May at 7.30pm – 8.00pm
WELCOME
S Merriman (SM), Chair
R Hall (RH),
C Davies (CD), Vice Chair
A Cowdell (AC),
R Hall-Davies (RHD),
K Paul (KP),
APOLOGIES
Members Absent: Apologies were received from: C Boulton (CB), D Blocksidge (DB), K Theobald (KT), and PR Whibley (C), which were accepted.
In Attendance: M Blackham (MB), J.Smith (JS) and C. Harris (Acting Clerk)
18. DECLARATIONS OF INTEREST IN ANY ITEMS ON THE AGENDA
None
19. AGREEING THE MINUTES FROM THE PREVIOUS MEETING
To approve and sign off the minutes of the Parish Hall Management Committee meeting held on Thursday 4th April 2024.
Minutes approved and signed by the Chair
20. MATTERS ARISING
4.4a. That MB will discuss with a contractor who had given a previous quote, whether he would be still interested in tendering for the work concerning solar panels. No update on this contractor, but new contractors are being sought. There is the possibility that there may be the opportunity of being able to secure a grant through Keele University for the work. It was agreed that a Working Group of DB, MB, and CD would carry this forward. No update.
6.3a That JS purchase new CCTV signs for the exterior of the Parish Hall using the Amazon account. Completed.
The present method of purchasing goods will be changed and an Amazon business card for JS will be organised. Completed.
6.4a. Three separate quotes being sought for the new meeting room floor. MB will place all three quotes in the office for filing. Completed.
6.2. That when the council feel that the activity involves children or adults at risk, without parents present, hirers will be required to add their DBS number to their booking documentation. That SM will make the necessary alterations to the booking form. Completed.
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Minutes Approved by Chair / Acting Chair : …………………………… Date: ……………………………
14.1a. That the present cigarette bin be removed by JS from the front doorway and repositioned away from the entrance on the left side wall. Completed.
14.1b. That an additional cigarette bin be purchased by JS and positioned at the back left hand side of the parish hall. Completed.
16.1 & 16.2 Event Completed.
21. KINGS PORTRAIT
21.1. Resolved: That JS would hang the picture in the position agreed at the meeting.
22. STRATEGIC PLAN:
Development 4: Increase use of the Parish Hall
A discussion began concerning the overall state of the facilities in the Hall.
Curtains: Some minor repairs are necessary.
Lights and Sound system: Generally good and do not need any immediate attention. However the plug at the back of the stage will need a repair.
Heating: There is a leaking pipe which will need fixing. MB to raise the issue with the Clerk and Vice-Chair as an emergency issue prior to finding a contractor to complete the repair.
Storage: It was felt to be a fairer system if hirers were given their own nominated shelving space.
Stage Area: It was agreed that before any major improvements were considered that the committee would wait and see whether there was sufficient demand to warrant additional expenditure.
The council’s Google Drive list of all services on offer needs updating. Showcasing what the Hall could offer in terms of facilities i.e. photo booth, catering, disco’s and specialist stage lighting.
22.1. Resolved: That the Hall Facilities list on Google Drive will be updated by all councillors adding what amenities/services can be offered to the public when hiring the hall.
22.2. Resolved: That CD will contact those listed to advertise their services at the Hall’s Showcase Faye on Saturday 22nd June. (time to be confirmed)
Development 5: Community Café
22.3. Resolved: That a working group will be formed to move this development forward to start in summer 2025.
23. HIRERS LETTER
23.1. Resolved: That the council will continue to remind any hirers who are overdue with their payments initially by email and then in person by a member of the committee. During this process the hirer will be allowed to continue to use the hall.
24. DATE OF NEXT MEETING
Thursday 6th June 2024 at 7.30pm
Meeting Closed 7.55pm