BRERETON AND RAVENHILL PARISH COUNCIL
Minutes of a meeting of the Parish Hall and Property Management Committee held at the Parish
Hall, Ravenhill Park, Brereton, on Tuesday, 3rd January 2023.
Present
Alderman R Easton [Chairman], Alderwoman Mrs P Ansell, Councillors K Ansell and
Mrs DM Easton
Apologies for absence were received from Councillors DR Johnson and Mrs L Johnson.

Mrs R Davies [Clerk to the Committee] and Mr J Smith [Administrator and Caretaker] were also
present.

1. DECLARATIONS OF INTEREST
There were no declarations of interest given at the commencement of the meeting.

2. APOLOGIES
As listed above.

3. NEWMAN GROVE ALLOTMENTS
The Committee were informed that Mr Craig Royall [Cannock Chase District Council] was no
longer in the post as Housing Maintenance Manager. The post will be filled in the near
future but Mr Royall did provide a contact name, ie Mr Anthony Simms. The Clerk would
endeavour to contact Mr Simms with a view to him attending a future meeting of the
Committee.

4. MINUTES
RESOLVED
That the minutes of the meeting held on 15th December 2022, be approved and signed as a
correct record.

5. MATTERS ARISING
Website Management
Councillor Mrs DM Easton asked if the website was now operating normally. The Clerk
informed the Committee that she had sent recent paperwork to the Website Manager
[Mr Nigel Ferguson] for inclusion on the website and she understood that this had been
done.
Christmas Lights
The Clerk informed the Committee that a letter of thanks had been sent to Mr David Lusty,
the person responsible for putting up the lights.

6. ROAD SWEEPER
The road sweeper still remained unsold but the Chairman stated that there had been two
interested parties.

7. PARISH HALL PROGRESS REPORT
The Clerk and Mr John Smith [Administrator] reported on the total amount of hire fees for the
month of December, which amounted to £813.89. The Clerk explained that fees for the
month were slightly down because the regular groups finished earlier for Christmas and this
had affected the revenue.
The total hire fees from 01.04.22. to 31.12.22. amounted to £11,404.11.

8. FINANCE REPORT
The report presented by Mr John Smith, showing the income and expenditure of the Parish
Hall as at 31st December 2022, was submitted for information and noted.

9. OTHER MATTERS
➢ VAT still to be claimed to December 2022. Mr John Smith would need some
assistance with this because the procedure for making a claim had changed and the
VAT Return was now needed in digital form.
➢ Kickboards – these would be replaced as and when time allowed.
➢ Decorating of the Main Hall discussed – would be done over 2 days. The price for
the painting was quoted to be approximately £400.00 plus the cost of the paint.
Colours were discussed and all present agreed on grey – soft sheen.
There is approximately £600.00/£700.00 in the budget for the decorating.

10. REVIEW OF PARISH HALL INVENTORY
The Committee reviewed the Parish Hall inventory and updated amounts for items in the
Main Hall for insurance purposes.

11. DATE AND TIME OF NEXT MEETING
RESOLVED
That the next meeting be held on Tuesday, 31st January 2023, at 7.30 p.m.
_____________________
[Chairman