BRERETON AND RAVENHILL PARISH COUNCIL
Minutes of a meeting of the Parish Hall Management Committee held at the Parish Hall, Ravenhill
Park, Brereton, on Wednesday, 8th February 2017.
Present
Councillors R Easton [Chairman], K Ansell, Mrs P Ansell, Miss IJ Brown, Mrs DM Easton,
Miss C Harvey and Mrs G Harvey.
Apologies for absence were received from Councillors H Farnath, GN Molineux and
Mrs HJ Southwell.
Mr PG Davies [Parish Clerk] was also present.
1. DECLARATIONS OF INTEREST
No declarations of interest were given at the commencement of the meeting.
2. MINUTES
RESOLVED
That the minutes of the meeting held on 11th January 2017, be approved and signed as a
correct record.
3. BRACE
The Clerk reported that representatives from BRACE had been invited to attend this
meeting. The Committee expressed some disappointment that no one was in attendance
from the organisation and no apology had been submitted.
RESOLVED
That the Clerk write again to BRACE requesting them to send representatives to the next
Meeting of the Committee.
4. NEWMAN GROVE ALLOTMENTS
The Chairman welcomed Mr Jim Cusack to the meeting. He updated Members as follows:-

All allotments were now fully occupied and a waiting list of two other potential tenants
was submitted. The names and addresses of those on the list would be retained by
the Clerk.

Young children from St Josephs Primary School were continuing to visit the
allotments and were enthusiastic to learn more about all the work done on site.

Amazon had donated several items for use by the Allotment Association.

Western Power were working in the vicinity of the allotments and it was hoped that, in
collaboration with them, it would be possible to secure improvements to the access of
the allotments and the area in the immediate vicinity.
RESOLVED
1) That the Chairman meet with representatives of the allotment holders and Western
Power in the hope of securing the improvements referred to above.
2) That the Clerk write to Mr Jim Cusack to thank him and the allotment holders for the
Page 2 of 3
excellent standards which were being maintained on the site and for undertaking the
various initiatives outlined above which were fully supported by the Committee.
[The Chairman thanked Mr Cusack for attending the meeting and praised all his efforts in
ensuring the allotment site was supervised to the highest standards.]
5. PROVISION OF TELEPHINE LINES AND BROADBAND
RESOLVED
That the Clerk continue to liaise with the Chairman in assessing the suitability of quotations
received from POP Energy for the provision of two telephone lines and high speed
broadband at the Parish Hall.
6. CCTV CAMERAS
The Chairman reported that the CCTV cameras had now been installed at the Parish Hall.
Members were taken on a tour of the building to view the new equipment.
7. DISTRICT COUNCIL ALLOTMENTS
Members undertook to obtain more information in respect of the allotments which were
currently administered by the District Council and the Brereton Gardeners’ Association. If
considered appropriate, a representative from the allotment holders would be invited to
attend the next meeting of the Committee.
8. FLAG POLE – GREEN FLAG
The Chairman reported that this flag pole, which had been provided by the Parish Council,
was becoming insecure and required removal, repair and reinstatement.
The Chairman kindly agreed to carry out this work and the Clerk undertook to acquaint the
District Council with the action being taken.
9. PARISH HALL
a) Hire Fee Income – Update

The Committee noted details of hire fee income as follows:-
December 15/January 16 December 16/January 17
£ £
Regular Business 2,952.70 1,936.30
Extra Business 300.00 569.35
________ ________
3,252.70 2,505.65
b) Fire Alarm
RESOLVED
That the Clerk be authorised to add the name of Councillor R Easton as the third point of
contact in the event of an emergency fire situation.

Page 3 of 3

c) Radio

The Clerk reported that following consultation with the Chairman, MRS Communications
Limited had been given three months’ notice of the Parish Council’s intention to terminate its
agreement in respect of the Rugeley and Brereton Radio Contract.
RESOLVED
That the action taken be approved and confirmed.
d) Plants in Foyer

The Clerk reported that arrangements would be made to remove the dead plants currently in
the foyer area.
Councillor Miss C Harvey kindly agreed to donate a plant to replace those being removed.

10. FINANCE REPORT
The Report of the Clerk showing the financial position of the Parish Hall as at
31st December 2016, was submitted for information and noted.
11. DATE AND TIME OF NEXT MEETING
RESOLVED
That the next meeting be held on 8th March 2017, at 7.30 p.m.