BRERETON AND RAVENHILL PARISH COUNCIL
Minutes of a meeting of the Parish Hall Management Committee held at the Parish Hall, Ravenhill
Park, Brereton, on Wednesday, 11th January 2017.
Present
Councillors R Easton [Chairman], Miss IJ Brown and Mrs DM Easton.
Apologies for absence were received from Councillors H Farnath, Miss C Harvey, Mrs G Harvey
and Mrs HJ Southwell.
Mr PG Davies [Parish Clerk] was also present.
1. DECLARATIONS OF INTEREST
No declarations of interest were given at the commencement of the meeting.
2. MINUTES
RESOLVED
That the minutes of the meeting held on 2nd November 2016, be approved and signed as a
correct record.
3. NEWMAN GROVE ALLOTMENTS
Mr Jim Cusack was not in attendance at the meeting. The Clerk undertook to invite him to
the next meeting.
4. POLICE OFFICE – ACCESS
The Clerk reported that a key was available to gain access to the Police Office in the event
of an emergency.
5. CHRISTMAS DECORATIONS
The Committee noted that the large Father Christmas situated in the tennis court had been
much appreciated and enjoyed by local children.
6. PARISH HALL PROGRESS REPORT
a) Hire Fee Income – Update

The Parish Council noted details of hire fee income as follows:-
November 2015 November 2016
£ £
Regular Business 1,725.75 1,163.95
Extra Business 49.10 353.40
_______ _______
1,774.85 1,517.35
b) PAT Testing

Members concurred that the fee of £70.00 charged for PAT Testing was very competitive.
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c) Radio

The Clerk reported that three months notice was required to terminate use of the radio
facility.
d) BRACE

The Clerk circulated a letter from BRACE requesting the use of the Parish Hall and its
facilities for the Brereton Carnival 2017.
The Committee, in re-affirming its support for the carnival, was prepared to consider
favourably all the requests made in the letter, with the exception of items of furniture being
removed from the building. This would not be permitted.
Members noted that it would be necessary for a regular booking to be cancelled to facilitate
the carnival. With this in mind, and being aware of the current financial constraints on the
Parish Council [withdrawal of over £10,000.00 in funding from the District Council], the
Committee could not permit use of the building free of charge. Accordingly, BRACE be
invited to make a suitable donation for both the hire of the building and hire of cups, saucers
and side plates.
RESOLVED
That the Clerk, in acquainting the representatives of BRACE with the foregoing, invite them
to send representatives to the next meeting of this Committee when all these matters could
be discussed further and arrangements finalised.

e) Telephone and Broadband

The Clerk reported details of a quotation received from POP Energy for the supply of the
above services at the Parish Hall.
RESOLVED
That the Clerk liaise with the Chairman in assessing the suitability of the quotation and, if
considered more cost effective, authority be given for the existing contracts to be terminated
and replaced with the new supplier – POP Energy.

7. FINANCE REPORT
The Report of the Clerk showing the financial position of the Parish Hall as at
30th November 2016, was submitted for information and noted.
8. DISTRICT COUNCIL ALLOTMENTS
The Parks and Open Spaces Manager had advised that the District Council would be
prepared to consider transferring their allotments to the Parish Council but required further
clarification as follows:-

“Precisely which allotments were the subject of the request – the ones run by the
Council or the allotments administered by the Association?

What would be the details of the offer – to take over the site, lettings, income, etc.?”
Members would ascertain more information by speaking to existing allotment holders and
report further to the next meeting.
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9. DATE AND TIME OF NEXT MEETING
RESOLVED
That the next meeting be held on 8th February 2017, at 7.30 p.m.