BRERETON AND RAVENHILL PARISH COUNCIL
Minutes of a meeting of the Parish Hall Management Committee held at the Parish Hall, Ravenhill
Park, Brereton, on Wednesday, 19th July 2017.
Present
Councillors R Easton [Chairman], Miss IJ Brown, Mrs DM Easton and Mrs G Harvey.
Apologies for absence were received from Councillors K Ansell, Mrs P Ansell, H Farnath,
and Mrs HJ Southwell.
Mr PG Davies [Parish Clerk] was also present.
1. DECLARATIONS OF INTEREST
No declarations of interest were given at the commencement of the meeting.
2. MINUTES
RESOLVED
That the minutes of the meeting held on 7th June 2017, be approved and signed as a correct
record.
3. SOUTH STAFFORDSHIRE WATER – BUSINESS
The Clerk reported details of correspondence with this Company enquiring as to the costs of
different types of tariff available.
The Committee noted the payments currently being made to South Staffs Water for both
water and sewerage.
RESOLVED
That no change be made to the current contract arrangements with South Staffs Water.
4. PARISH HALL – PROGRESS REPORT

Hire Fee Income – Update

The Committee noted details of hire fee income as follows:-

June 2016 June 2017
£ £
Regular Business 1,491.27 1,015,75
Extra Business 153.40 234.10
_______ ________
1,644.67 1,249.85
_______ ________

Consolidation and Enhancement of Business

The Committee undertook to continue to review this matter on a regular basis.
Councillor Mrs Jean Brown

RESOLVED
That the Committee place on record its thanks to Councillor Ms Jean Brown for the work she
had carried out during the recent absence of the Caretaker who was on holiday.
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BRACE
The Committee noted that BRACE had used the Conference Room for storage of food
boxes and, as a result, had offered to pay the Parish Council the requisite hire fee.
RESOLVED
That the Honorary Treasurer of BRACE be informed that, on this occasion, the Parish
Council will waive the fee.
Caretaker – Change to Work Rota
RESOLVED
That the new arrangements agreed at the last meeting be introduced for a trial period of
three months.
Defibrillator
RESOLVED
1. That the Clerk inform each of the regular hirers of the code for the defibrillator
situated on the front wall of the Parish Hall.
2. That regular new hirers also be informed of the code.

5. FINANCE REPORT
The report of the Clerk, showing the financial position in respect of the Parish Hall as at
30th June 2017, was submitted for information and noted.
6. CO-OPERATIVE – LOCAL CAUSES – GRANTS
The Clerk reported that the criteria for making applications to the Co-op under the scheme
required that the body applying for funding must be a registered charity. As a result, the
Parish Council would not be able to make an application.
7. ALLOTMENTS
The Clerk circulated an e-mail from Mr T Walsh [Parks and Countryside Manager] enclosing
a plan showing the allotment gardens for which the District Council were currently
responsible.
Mr Walsh indicated that in order for him to take the matter to Cabinet, he would require more
information from the Parish Council. This was outlined in a paper circulated at the meeting.
The Committee noted that the other allotments to the west of the ones shown on the plan
were managed by an allotment society under lease.
RESOLVED
That legal advice be sought before any further action is taken on this matter.
8. CHRISTMAS LIGHTS
RESOLVED
That the Clerk be authorised to proceed with Christmas light provision for 2017/2018 on the
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same basis as that agreed for last year.
9. CCTV
The Chairman welcomed Mr P Beatson from PAB Alarms to the meeting.
The Committee considered the possibility of enhancing current provision and it was
RESOLVED
1. That four new cameras be provided at the following locations:-
The reception area [with a facility for sound].
On the front of the Parish Hall pointing towards the play area.
On the side of the building to observe the new mining memorial [this camera would
have enhanced vision capability].
On the side of the building facing towards the tennis court.
2. That the total cost of £1,020.00 plus VAT be agreed.
10. DATE AND TIME OF NEXT MEETING
RESOLVED
That the next meeting be held on 6th September 2017, at 7.30 p.m.